ORAL AND POSTER PRESENTATION
Instructions for ALL Presenters:
- Due to the virtual nature of the conference and in order to ensure participants have a smooth experience at the symposium, only pre-recorded video presentations of oral and posters are accepted. Printed posters or photographs of printed posters are NOT accepted.
- All videos should deliver a clear visual presentation of your submitted abstract. Slight modifications of the title which does not divert from the original meaning are allowed.
- Posters should also contain the title of the paper, authors, affiliation, and corresponding email details.
- All contents must be prepared in English
- Submission deadline for pre-recorded video(s): 20 April 2022
- The Organising Committee reserves the right to edit and rearrange video presentations according to schedule
- Pre-recording guidelines are provided at the end of this document.
- Please submit your videos to the secretariat before the deadline.
Oral Presentation:
- Oral presenters are required to pre-record a 10 min (max) presentation. The recordings will be played followed by a 5-minute Q&A session.
- Each Presenter is required to be in the respective break-out rooms 2-3 minutes prior to their Presentation Session.
- Presenters’ videos will be projected for a maximum duration of 10 minutes.
- The audio narration which exceeds 10 minutes will be stopped at the 10-minute cut-off point.
- During the Q&A session, the Judges may ask questions directly to the Presenter and the Presenter can unmute and respond accordingly.
- The audience may place their questions to the Presenters either by asking the questions directly to the presenter during the Q&A session or by using the Chat Function, The moderators will put forward the audience’s questions to the Presenters if time is permissible.
- Presenters who do not turn up at their assigned presentation will be called again before the end of the Presentation Session.
- Judges' decision is final and irrevocable.
- Should you have any queries during the session, please feel free to contact the moderators using the Chat Function.
Poster Presentation:
- Poster presenters are required to pre-record a 3 min (max) presentation. The recordings will be played followed by a 2-minute Q&A session.
- Only ONE (1) slide/poster should be presented in your video. Changing of slide/poster is NOT allowed. Presenters are allowed to zoom in/out of the slide/poster for clarity of the presentation.
- Each Presenter is required to be in respective break-out rooms 2-3 minutes prior to their Presentation Session.
- Presenters’ Videos (e-Poster) will be projected for a maximum duration of 3 minutes.
- The audio narration which exceeds 3 minutes will be stopped at the 3-minute cut-off point.
- During the Q&A session, the Judges may ask questions directly to the Presenter and the Presenter can unmute and respond accordingly.
- The audience may place their questions to the Presenters either by asking the questions directly to the presenter during the Q&A session or by using the Chat Function, The moderators will put forward the audience’s questions to the Presenters if time is permissible.
- Presenters who did not turn up at their assigned presentation slot will be called again before the end of the Presentation Session.
- Judges' decision is final and irrevocable.
- Should you have any queries during the session, please feel free to contact the moderators using the Chat Function
Preparing Your Pre-Recording:
- Videos should be prepared in .mp4 file format using any suitable video making software
- Your pre-recording will contain both your content slide(s) and a voice-over.
- You may embed a video of yourself presenting the content [picture-in-picture (PiP)].
- This PiP will appear at the top right-hand corner of each slide.
- Presentation slides should be in English and in landscape orientation
- Setting slide dimensions - In MS PowerPoint, go to Design -> Slide Size -> 16:9 (widescreen)
- Text used for the PowerPoint should be no smaller than font size 24 (oral) and 14 (poster)
- The oral presentation should have a title slide and the following sections: Introduction, Methods, Results, Discussion, Conclusion
- The title slide should contain the following: Name(s), department(s), institution(s), and country of author(s) should be stated clearly, directly below the title. Name of the presenting author in bold.
- Presenters should avoid overloading their slides with text, or images with small elements to allow for better reading
Saving Your Presentation:
You will need to save the file in MPEG-4 (.mp4) format for PowerPoint:
- Select “File” from the navigation bar at the top of the screen, followed by “Export”.
- Choose to “Create a Video”.
- Select the MPEG-4 (.mp4) option from the drop-down menu. It is extremely important that you do not save your video in any format lower than Internet quality.
- Select the Create Video button.
- Files should be saved in the format:
Name of presenter_theme_affiliation (eg. John Smith_Theme 2_your University)
Please submit your videos to the secretariat before the deadline.