double_arrow

ORAL AND POSTER PRESENTATION

 

Instructions for ALL Presenters:

  • Due to the virtual nature of the conference and in order to ensure participants have a smooth experience at the symposium, only pre-recorded video presentations of oral and posters are accepted. Printed posters or photographs of printed posters are NOT accepted.
  • All videos should deliver a clear visual presentation of your submitted abstract. Slight modifications of the title which does not divert from the original meaning are allowed.
  • Posters should also contain the title of the paper, authors, affiliation, and corresponding email details.
  • All contents must be prepared in English 
  • Submission deadline for pre-recorded video(s): 20 April 2022
  • The Organising Committee reserves the right to edit and rearrange video presentations according to schedule
  • Pre-recording guidelines are provided at the end of this document.
  • Please submit your videos to the secretariat before the deadline.

Oral Presentation:

  • Oral presenters are required to pre-record a 10 min (max) presentation. The recordings will be played followed by a 5-minute Q&A session
  • Each Presenter is required to be in the respective break-out rooms 2-3 minutes prior to their Presentation Session. 
  • Presenters’ videos will be projected for a maximum duration of 10 minutes.
  • The audio narration which exceeds 10 minutes will be stopped at the 10-minute cut-off point.
  • During the Q&A session, the Judges may ask questions directly to the Presenter and the Presenter can unmute and respond accordingly. 
  • The audience may place their questions to the Presenters either by asking the questions directly to the presenter during the Q&A session or by using the Chat Function, The moderators will put forward the audience’s questions to the Presenters if time is permissible.
  • Presenters who do not turn up at their assigned presentation will be called again before the end of the Presentation Session.
  • Judges' decision is final and irrevocable.
  • Should you have any queries during the session, please feel free to contact the moderators using the Chat Function.

 

Poster Presentation:

  • Poster presenters are required to pre-record a 3 min (max) presentation. The recordings will be played followed by a 2-minute Q&A session.
  • Only ONE (1) slide/poster should be presented in your video. Changing of slide/poster is NOT allowed. Presenters are allowed to zoom in/out of the slide/poster for clarity of the presentation.
  • Each Presenter is required to be in respective break-out rooms 2-3 minutes prior to their Presentation Session.
  • Presenters’ Videos (e-Poster) will be projected for a maximum duration of 3 minutes.
  • The audio narration which exceeds 3 minutes will be stopped at the 3-minute cut-off point.
  • During the Q&A session, the Judges may ask questions directly to the Presenter and the Presenter can unmute and respond accordingly. 
  • The audience may place their questions to the Presenters either by asking the questions directly to the presenter during the Q&A session or by using the Chat Function, The moderators will put forward the audience’s questions to the Presenters if time is permissible.
  • Presenters who did not turn up at their assigned presentation slot will be called again before the end of the Presentation Session.
  • Judges' decision is final and irrevocable.
  • Should you have any queries during the session, please feel free to contact the moderators using the Chat Function

 

Preparing Your Pre-Recording:

  1. Videos should be prepared in .mp4 file format using any suitable video making software
  2. Your pre-recording will contain both your content slide(s) and a voice-over. 
  3. You may embed a video of yourself presenting the content [picture-in-picture (PiP)].
  4. This PiP will appear at the top right-hand corner of each slide. 
  5. Presentation slides should be in English and in landscape orientation
  6. Setting slide dimensions - In MS PowerPoint, go to Design -> Slide Size -> 16:9 (widescreen)
  7. Text used for the PowerPoint should be no smaller than font size 24 (oral) and 14 (poster)
  8. The oral presentation should have a title slide and the following sections: Introduction, Methods, Results, Discussion, Conclusion
  9. The title slide should contain the following: Name(s), department(s), institution(s), and country of author(s) should be stated clearly, directly below the title. Name of the presenting author in bold. 
  10. Presenters should avoid overloading their slides with text, or images with small elements to allow for better reading

 

Saving Your Presentation:

You will need to save the file in MPEG-4 (.mp4) format for PowerPoint:

  1. Select “File” from the navigation bar at the top of the screen, followed by “Export”.
  2. Choose to “Create a Video”.
  3. Select the MPEG-4 (.mp4) option from the drop-down menu. It is extremely important that you do not save your video in any format lower than Internet quality.
  4. Select the Create Video button.
  5. Files should be saved in the format:

Name of presenter_theme_affiliation (eg. John Smith_Theme 2_your University)

 

Please submit your videos to the secretariat before the deadline.